ASSOCIATION BY-LAWS             

Article 1~Name

The name of the association will be Cross Country Coaches Association Texas Incorporation (CCCAT)

Article 2~Purpose

The purpose of the Corporation shall be to educate and promote the sport of Cross Country and Distance Track at the high school level in the state of Texas; to support the healthy development of youth; and to promote good sportsmanship.

Article 3~Membership

Section 1: Regular membership shall be open to any cross country coach or assistant coach who is employed by any secondary public school governed by U.I.L. rules, and who is also a member of Texas High School Coaches Association and/or Texas Girl’s Coaching Association.

Section 2: Associate membership shall be open to any person interested in promoting high school distance running.  Associate members shall not have voting rights, nor shall they hold office in the association.

Section3: Membership dues shall be paid on an annual basis and shall be considered as being from June 1^st through May 31^st of each year.  Enrollment deadline is October 15^th.

Article 4~Meetings

The Corporation shall hold its annual meetings on the first Monday following the Regional track Meets, at a time and a place to be designated by the President.  Other meetings shall be held on call to the president, subject to fourteen- (14) day’s written notice thereof.

Article 5~Board of Directors and Officers

Section 1: The Officers of the Corporation shall consist of the President, Vice President, Secretary, and Treasurer.

Section 2: The Board of Directors shall consist of the Officers, Immediate past President, and then all Regional Directors of the Texas Cross Country Coaches Association.

Section 3: The Corporation shall be governed by majority vote of the regular membership taken at any annual meeting or duly called meeting.  Directors shall have the power to decide all budgetary matters and take any action on behalf of the Association; not inconsistent with the policies established by the regular membership.  The President shall have the power and the responsibility to administer the affairs of the association in accordance with the policies established by the Board of Directors.

Section 4: The President and Vice President shall serve a term of 1 year.  The Secretary and Treasurer shall serve 2 years.  The Vice President will automatically succeed to the office of President for the year immediately following his/her term as Vice President.  The Regional Directors shall serve for 2 years.  The election of Officers and Directors shall be held at the annual meeting.  Their terms shall begin on June 1^st and end on May 31^st of each year.

Section 5: Prior to the election of Officers, the Board of Directors shall act as a nominating committee, and they shall propose at least one candidate for each office and directorship from the regular members. 

Section 6: Only regular members, who have paid their dues for the current year, shall be eligible to vote at an association’s meeting.

Section 7: The President shall be the Chief Executive Officer of the Corporation, and the president shall preside at all of the Corporation meetings and Board of Director meetings.

Section 8: The Vice President shall succeed the President in the event of the President not being available or no longer able hold office. 

Section 9: The secretary shall keep the minutes of the meetings of the Corporation and the Board of Directors; send notices of the meetings and of the actions taken by the Board of Directors.  The minutes shall be kept on file for the membership.

Section 10: The Treasurer shall collect and disburse funds on behalf of the Corporation; maintain accurate records of the funds of the Corporation; maintain records of membership and payment of dues.

Section 11: Vacancies in any office or directorship occurring between annual meetings shall be filled by a majority vote of the Board of Directors.

Section 12: Any Officer or Director may be removed from office for cause upon vote of 2/3 majority of the Board of Directors or the regular membership.

Section 13: All Directors and Board members shall serve on the UIL advisory committee.

Article 6~ Dissolution of the Organization

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.  Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.